The Role of a Volunteer

Envision Robotics Volunteer Guide

Volunteers are an important part of the Envision Robotics team. Your support helps our programs run smoothly while creating a positive, safe, and engaging environment where students can learn, explore, and grow.

As a volunteer, you are more than an extra set of hands — you are a mentor, role model, motivator, and leader. Whether helping a student complete their first robot build, encouraging them through a coding challenge, or helping maintain a safe environment during camp activities, your contribution has a direct impact on each child’s experience.

At Envision Robotics, we want students to feel:

Supported when they need help
Encouraged when things become challenging
Proud of what they create
Excited to return and learn more

Your attitude, energy, patience, and professionalism help make this happen.

Core Responsibilities

Classroom Assistance

Volunteers help students remain engaged, successful, and focused during lessons and activities.

Supporting Student Learning

Help students locate robotics parts, tools, and materials needed for activities
Assist students who may be stuck during a robot build or coding activity
Encourage students to try independently after demonstrating or explaining a step
Avoid completing projects for students — the goal is for students to learn through hands-on experience
Help students understand worksheets, instructions, spelling, and lesson concepts when needed
Encourage students to problem-solve and think critically before immediately giving answers

Encouraging Student Success

Monitor student progress throughout the lesson
Help students stay on track so they can complete their build and coding objectives
Encourage students who may become frustrated or discouraged
Celebrate student successes and progress, even small achievements
Help create a positive and welcoming classroom atmosphere

Maintaining Classroom Safety & Organization

Watch for tablets, laptops, robotics parts, or materials left on floors or desk edges
Help keep student workstations organized and safe
Encourage students to remain seated and focused while lessons are in progress
Help minimize distractions and unnecessary noise during instruction
Notify instructors if equipment appears damaged or unsafe

Student Transition & Classroom Reset

Volunteers play an important role in helping classes transition smoothly and efficiently.

Helping Students Prepare to Leave

Remind students to collect personal belongings:
- Water bottles
- Coats and hats
- Lunch bags
- Worksheets or projects
Ensure tablets and computers remain safely at workstations
Help maintain calm and organized dismissal procedures

Cleaning & Resetting Workstations

Assist students with carefully disassembling robots
Ensure motors, controllers, and sensors are returned to the correct storage areas
Help prepare stations for incoming students by:
- Loading lessons on computers/tablets
- Organizing materials
- Replacing missing components
- Tidying desks and workspaces
Scan floors for robotics parts, electronics, or tripping hazards
Help keep the studio clean, organized, and professional at all times

Summer Camp Responsibilities

Safety is always the highest priority during camp programs. Camp activities include both in-studio learning and outdoor activities at nearby parks.

Volunteers play an important role in helping maintain a safe and organized environment.

Indoor Safety

Remind students to walk safely inside the studio
Help guide students to their assigned rooms and activities
Assist with student transitions between activities
Help supervise hand washing, lunch preparation, and line organization

Outdoor & Park Safety

Help maintain orderly walking groups to and from the park
Assist instructors in monitoring students during outdoor activities
Position yourself strategically at the park to help supervise equipment and student behaviour
Watch for unsafe actions or situations and notify staff immediately if concerns arise
Encourage students to include others and participate respectfully
Help students follow instructions quickly and safely

Expectations & Professional Conduct

As a volunteer, you represent Envision Robotics and are expected to demonstrate the same professionalism and positive behaviour expected of staff members.

Professionalism

Arrive on time and ready to assist
Maintain a positive and respectful attitude
Be engaged and attentive throughout your volunteer shift
Use appropriate language and behaviour at all times
Treat students, families, instructors, and fellow volunteers respectfully

Being Alert & Proactive

Stay aware of what is happening in your assigned area
Look for students who may need assistance, encouragement, or support
Watch for potential safety concerns before they become problems
Keep your attention focused on students and activities

Positive Student Interaction

Be encouraging, patient, and approachable
Speak respectfully and positively with students
Help students feel confident and capable
Encourage persistence when activities become difficult
Always ask before physically assisting or touching a student’s project or materials

Phone & Device Usage

Personal phones and devices should not be used while volunteering
If you need to take an important call or send a message, please ask an instructor for a brief break
Volunteers should remain fully engaged with students during programming time

Breaks & Communication

If you need a break or need to step away, let an instructor know first
Communicate concerns, incidents, or questions to instructors promptly
Ask questions whenever you are unsure about procedures or expectations

Tips for Being a Great Volunteer

Great volunteers are:

Positive and encouraging
Patient and understanding
Responsible and dependable
Observant and proactive
Professional and respectful
Willing to learn and help wherever needed

Remember:
Students may not remember every lesson you taught them — but they will remember how you made them feel.

Your support, encouragement, and leadership can help inspire confidence, curiosity, creativity, and a lifelong passion for learning.

Thank You

Thank you for volunteering your time, energy, and talents with Envision Robotics. Your contribution helps create an exciting, supportive, and inspiring environment where students can explore technology, build confidence, and develop skills for the future.

Volunteer Code of Conduct

Policy Brief & Purpose

As a volunteer you are a representative of Envision Robotics and an important part of our team! Our Code of Conduct policy outlines the expectations regarding a volunteers’ behavior towards current and prospective students, their parents, the public, and fellow colleagues.

We promote freedom of expression and open communication. But we expect all staff to follow our code of conduct. Staff should avoid offending, participating in serious disputes and disrupting our workplace. We also expect staff to foster a well-organized, respectful and collaborative environment.

Scope
This policy applies to all our staff regardless of employment agreement or rank.
Volunteers are bound by our Code of Conduct while performing their duties.

The components of our Code of Conduct below:

1. Compliance with law
• All staff must protect our company’s legality. We expect staff to be ethical and responsible when dealing with our company’s clients, finances, products, partnerships and public image.

2. Respect in the workplace
• All staff should respect their colleagues, our current and prospective customers. We won’t allow any kind of discriminatory behavior, harassment, or victimization.

3. Protection of Company Property
• All staff should treat our company’s property, whether material or intangible (i.e., digital, licenses), with respect and care.
• Staff:
- Shouldn’t misuse company equipment or use it frivolously.
- Should respect all kinds of incorporeal property. This includes trademarks, copyright and other property (information, reports etc.) Staff should use them only to complete their job duties.
- Staff should protect company facilities and other material property (e.g. robot platforms, tablets, laptops, etc.) from damage and vandalism, whenever possible.

4. Professionalism
• All staff must show integrity, fairness, respect, dignity, and professionalism in the workplace
• All staff should dress in attire appropriate for working with youth
• Avoid and minimize physical contact with youth
• Encourage people to speak up about issues related to personal or Group safety that concerns them.
• Personal devices such as phones, tablets, and laptops should be stored; request a short break if you need to access your phone/tablet for messages, to arrange pick-up, etc.

• I WILL NOT EVER:
• Behave in such a way that anyone could misinterpret my actions no matter how well-intended
• Engage in any form of inappropriate relationship with youth or exploit them in any way
• Ignore or trivialize abuse, harassment, bullying, hazing or bad behaviour
• Have one to one contact with youth online or in-person
• Swear or use inappropriate language in front of youth
• Use punishments and discipline that are demeaning, embarrassing or degrading
• Engage in inappropriate conduct or behavior with youth, including suggestive remarks threats, even in fun.

5. Job duties and authority
• All staff should fulfill their job duties with integrity and respect toward customers, and other staff
• Managers mustn’t abuse their authority; we expect them to delegate duties to their team members taking into account their competences and workload.
• Likewise, we expect team members to follow team leaders’ instructions and complete their duties with skill and in a timely manner.

6. Absenteeism and tardiness
• Staff should follow their schedules. We can make exceptions for occasions that prevent staff from following pre-scheduled days.
• But, generally, we expect staff to be punctual when coming to and leaving from work.

7. Collaboration
• Staff should be friendly and collaborative. They should try not to disrupt the workplace or present obstacles to their colleagues’ work.

8. Communication
• All staff must be open for communication with their colleagues, managers, and team members.

9. Disciplinary actions
• Our company may have to take disciplinary action against staff who repeatedly or intentionally fail to follow our code of conduct. Disciplinary actions will vary depending on the violation.
• Possible consequences include:
- Reprimand.
- Suspension or termination for more serious offenses.

Credit / Discount Codes

Multiple Program Codes (NEW for 2026!)

We introduced a new credit/discount code policy to make our programs more accessible and rewarding for all families. Parents enrolling a single child in multiple programs will now receive a similar discount to those registering multiple children.

Families registering two or more children will continue to receive 10% off the second and third child’s registration.
Families registering a single child in two or more programs or camps will receive 10% off the second and third program.
Multiple program discounts will apply to Extended Care fees (10% off)
Discounts applied to lower cost programs
To qualify, all programs must be registered in the same transaction.

How the Discounts Work (BIG Savings for ALL Parents!)

1 Program

Full price

2 Programs

First program at full price, second program 10% off

3 Programs

First program at full price, second and third program 10% off

4 or more Programs

First program at full price, second, third, and each additional program at 10% off

Questions?

Reach out to info@envisionrobotics.com

PARENT REFERRAL CODE

By Reuqest

Parents that refer a new customer to us are eligible for a referral credit equal to 10% of their friend's first program fee
Referring parent must be an existing customer
No limit on the referral amount or the number of referrals
Referral codes are good for 12 months from the time of issuance

OTHER PROMOTIONAL CODES

Varies

We regularly launch promotions to incent new customers to join as well as reward existing customers for their loyalty
Promotions change frequently and are time limnited
Promotion end dates are listed online; if no end-date is listed it is 3 weeks from the date of issuance/communication

GOOGLE REVIEW CODE

Thankyou10

Leave a Google Review, Get $10 Off
As a thank-you for your time, we offer a one-time $10 credit when you leave us a brief review on Google.
How to Redeem: After submitting your review, use code thankyou10 at checkout—or let us know, and we’ll apply it for you!

Leave a Google Review HERE

IMPORTANT:

Envision Robotics reserves the right to adjust or reverse any discounts applied in error or through misuse of credit codes.
All credit codes are pre-tax
Credit codes are not eligible for Extended Care, material fees, or FLL Competition programs/fees
Multiple credit codes can be used in the checkout
Envision Robotics offers a variety of codes to assist parents with managing the cost of our programs and camps.

Thank you for understanding!

If you have questions email us at info@envisionrobotics.com

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